Data & Compliance Administrator

We are seeking a meticulous and highly organised Data & Compliance Administrator to join our team. In this role, you will be the backbone of our learner onboarding and compliance ecosystem. You will manage the end-to-end processing of learner applications and enrolments, administer complex funding streams, and ensure absolute compliance with funding rules. A critical aspect of this role includes preparing rigorous audit files to satisfy regulatory bodies and inspectorates, including Ofsted and Estyn.

Key Responsibilities

Applications & Enrolment Management

• Process applications and manage the learner onboarding pipeline efficiently.
• Enrol learners onto our internal Enrolment database, update information in external trackers and prepare funding claims.
• Act as a point of contact for applicant and employer queries regarding enrolment documentation, eligibility, and next steps.

Funding Administration & Compliance

• Administer the end-to-end compliance process for various funding streams.
• Meticulously verify learner eligibility criteria and review evidence submitted by applicants (e.g., ID, employment status, prior qualifications).
• Ensure all data entry and documentation strictly adhere to specific funding rules, guidelines, and contract requirements.
• Identify, flag, and resolve anomalies or gaps in learner evidence before formal data submission.
• Update and maintain accurate personal records in the Customer Relationship Management (CRM).

Audit & Inspection Readiness

• Compile, organise, and maintain highly accurate and complete evidence and audit packs for funders.
• Prepare documentation and support evidence coordination for inspections by regulatory bodies such as Ofsted (England) and Estyn (Wales).
• Conduct regular internal data quality audits to mitigate risks and maintain a high standard of compliance.